IMPORTANT:
Outside of annual open enrollment, you are only eligible to make changes to your benefits elections if you have experienced a qualifying life event.

The life event scenarios below explain changes and benefit-related tasks that need to be completed.

Marriage

• You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
• Benefits for the new spouse and any children / step children are effective the date of marriage.
• To enroll any dependents, you will need:
  • Marriage certificate for spouse coverage
  • Birth certificate(s) for child(ren) coverage
  • Social security cards for all dependents
• A Spouse legal name change in Workday can be completed after a copy of the new social security card is sent to HR.

Birth/Adoption

• You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
• Benefits are effective the date of birth / adoption / legal guardianship.
• To enroll your new child, you will need Social Security card AND one of the following: verification of birth,
  birth certificate, adoption agreement, or legal guardianship agreement.
  Please note:
  • Do NOT wait for a Social Security card and/or birth certificate to make benefit
    changes in Workday; you must submit changes within 31 days of the birth. Once the new child’s social security card is received, please send a copy to HR.
  • A verification of birth document MUST contain the baby’s name, date of birth,
    both parent’s names, and the hospital name.

Divorce

• You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
• Benefit changes are effective the date of the divorce.
• Former spouse/step-children MUST be removed within 31 days from the divorce as they are no longer eligible dependents.
• To remove the dependents, you will need the divorce decree.
• A COBRA packet to extend Full Time benefits to the former spouse/step children will be sent to the mailing address on file.

Gain or Loss of Other Coverage

• You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
• Benefits will begin or end on the date of other coverage.
• A document showing proof of other coverage or loss of coverage including effective date, benefits elected and covered individuals.
• To enroll any dependents, you will need:
  • Marriage certificate for spouse coverage
  • Birth certificate(s) for child(ren) coverage
  • Social security cards for all dependents
• Loss of coverage includes an employee who turns age 26 and loses coverage under a parent’s benefits.

Dependent Turning 26

• No action needed.
• Benefits will end for the dependent at midnight on the last day of the month of their 26th birthday.
• The Benefits Team will complete this event for the employee and notify them via email on file.

In the Event of a Death

• Notify Human Resources.